• Bacterial Meningitis Requirement  

    Beginning in the Spring 2014 semester, state law requires all students (age 21 and under) entering institutions of higher education show evidence of a bacterial meningitis vaccination or booster dose during the five year period prior to enrollment and not less than 10 days before the first day of the semester.  

    Entering students include:

       All first time students
            Transfer Students from other colleges and 
      Returning or continuing students who have had a break in enrollment of at least one Fall or Spring Semester (Summer Breaks are not applicable) 

    Please check your shot records. You may need another shot to comply with this requirement. Please do not submit your shot record until you have applied to CBC and received your CBC email and CBC ID number. Records are not submitted to Admissions. For record submission, please see below.

    Entering Spring of 2014: shot must be on or after 01/13/09 
    Entering Summer 2014: shot must be on or after 06/05/09

    What is bacterial meningitis?  Click here to learn more about meningitis (pdf)
       Where can I receive the meningitis vaccination?                              
       VIEW DEADLINES: Click Here                                     
    You may be exempt from receiving the bacterial meningitis vaccination if:  
    you are a student 22 years of age or over; 
    are enrolled in online or distance learning courses only (off-campus coursework);   
    submit an affidavit or a certificate signed by a physician for a medical exemption;  
    submit an affidavit signed stating that the student declines the vaccination for bacterial meningitis for reasons of conscience, including religious belief.     

    You are strongly encouraged to consult with a physician about the need for immunization against bacterial meningitis before requesting this exemption. 

    Medical Exemption
    Students will submit an affidavit or a certificate signed by a physician who is duly registered and licensed to practice medicine in the United States, in which it is stated that, in the physician's opinion, the vaccination required would be injurious to the health and well-being of the student;
     Reasons of Conscience
    Texas law allows for an exemption from immunizations for reasons of conscience, including a religious belief.
    There are two possible options for students enrolling in public junior colleges.
    1.Students will complete an online form available at the Texas DSHS website. After entering all the requested information, students print the form, sign and date it, and submit the form when registering for courses. NOTE: a public junior college may require students to use this option.

    Please click here to go to the DSHS website to obtain the public junior college online exemption form! 
    Note: This form requires a signature from a CBC representative. Please take this form to the Student Development Advisor on your campus/site before submitting to Magnus.

    2.If not otherwise required by a public junior college (see #1 above), the student may use the process for other institutions of higher education listed below:


    Students will submit a completed and notarized ORIGINAL Texas Department of State Health Services (TDSHS) Vaccine Exemption Form to CBC via Magnus Health SMR (Student Medical Record). Emails, faxes, and copies are not acceptable. The law regarding acceptable exemption forms for reasons of conscience has changed effective January 2014, and this is the ONLY form that can be accepted at Coastal Bend College. Request this form well before your registration date, as TDSHS processing times can be lengthy. 


    This form can be requested online and will be mailed to the student. The form takes 5-7 business days to arrive by mail if requested online. In addition, the form must be notarized prior to submitting to the institution for the exemption. There is a notary available on all CBC sites. 

    To get the vaccine, check with your family doctor or local public health department. Be sure to get your vaccine early as you will need to submit proof of immunization before the start of classes to allow time for verification time. This process is expected to take at least 2-3 days but it could be longer.  

    Please submit your record to Magnus Health SMR (Student Medical Record).  Be advised that Magnus Health SMR does charge a $10 fee to hold and track your student vaccination record or exemption electronically. It is strongly encouraged to pay the fee directly to Magnus Health online or at the CBC Business office.
    Coastal Bend College (CBC) will be using Magnus Health SMR (Student Medical Record) which is an electronic system for tracking and storing the bacterial meningitis immunization records and exemptions. Magnus is used by more than 900 schools for managing school health records. We have adopted this system because it: 1) reduces the future burden of paperwork on our students, 2) provides HIPAA and FERPA privacy and security practices to the information, 3) makes this information instantly available to you if the need arises in the future, and 4) advances the speed of care and communication of our staff to you in the event of an outbreak or illness on campus. 
    Complete and submit an admissions application to CBC. Go to www.applytexas.org to get started.
    Once your application has been received and processed by the Admissions Office, a CBC student email will be created for you.

    Log into your student email to retrieve Magnus Health account username and password along with instructions about how to submit your meningitis records or exemption form.

    If you are a continuing student who has not been enrolled for classes with CBC for one Fall or Spring semester, please contact a Counselor/Advisor to get a Magnus Health account set-up. (If you have had a break in enrollment more than 1 year, please complete a new admissions application.)
    Before Your Submit, What You Need to Know:
            ✔ CBC ID number (#)                          CBC student email address 
            ✔ Magnus username and password             
            ✔ Bacterial meningitis vaccination records can be sent to Magnus Health by:
                    · Being scanned and uploaded online to your Magnus Health account
                    · Fax
                    · Mail
            ✔ Notarized Exemption Forms must be mailed into Magnus Health 
    Helpful Tutorials by Magnus Health (SMR)
    Log in to your Magnus Health Account to view your record status (approved/rejected) or contact a Counselor/Advisor in the Office of Student Services for further assistance.  

    Please be advised that the last day to receive the bacterial meningitis vaccination for any semester is 10 days prior to the first class day.

            Fall 2013 ► Deadline  Passed            Summer I 2014 ►    May 23, 2014 
      Spring 2014 January 3, 2014   Summer II 2014 ► June 28, 2014