Tags

Note: This section discusses Tags for use with the Community Platform. Information on tagging blog entries can be found in Tags on the Summary Page.

Tags are keywords that can be assigned to users, groups, content, and library items.

On a Web site, tags for a user or group appear in a profile, helping site visitors to learn about a user or group.

Tags also allows users to perform tag-based searching, as shown below.

So, for example, you could tag all content related to a new product release with the name “Widgets 2.0.” Anyone could enter that term into the Search box, click Tags from the dropdown list (shown above), then the Search button to find all related content.

In the Workarea, tags are used in the following locations.

Location	Image
User Information screen’s Tags area, for users or membership users
The Community Group screen’s Tags tab
A content item’s Metadata tab > Tags area
A library item’s Metadata tab > Tags area
Settings > Community Management > Tags

Note: The CommunityGroupBrowser, CommunityGroupProfile, and CommunityGroupList Server Controls can display group tags and link them to a list of all groups that share the tag. Also, the TagCloud server control displays a weighted list of tags. See Also: TagCloud Server Control

Tag Types

There are basic two types of tags, and they are contrasted below.

Type	Description	For more information, see
Default	created by system administrator in Settings > Community Management > Tags area appear as checkbox options wherever tags can be applied	Creating Default Tags
User-created	created by user as needed wherever tags can be applied	Creating User-Created Tags

Creating Default Tags

An Ektron CMS400.NET administrator can create default tags for each object (user, user group, content or library item). For example, you want to allow users to associate themselves with a favorite race car driver. You create a default user tag for each driver’s name.

When a user creates or edits an item for which you created the default tags, they appear and the user clicks inside check boxes to assign them.

See Screen Sample

Ektron CMS400.NET provides separate screens for creating default tags for user groups, users, content and library items. They are available via Settings > Community Management > Tags (shown below).

See Screen Sample

See Also:

Adding Default Group Tags

Adding Default User Tags

Adding Default Content Tags

Adding Default Library Tags

Adding Default Group Tags

The Default Group Tags screen lets you add tags that may be assigned to community groups.

See Screen Sample

See Also: Tags

To add a Default Group Tag, follow these steps.

1. In the Workarea, navigate to Settings > Community Management > Tags > Default Group Tags.

2. Select a language for the tag.

3. Add the tag in the empty text box. If no empty box appears, click Add () then enter the tag.

4. Click Save ().

Adding Default User Tags

The Default User Tags screen allows you to add tags that may be assigned to a user.

See Screen Sample

See Also: Tags

To add a Default User Tag, follow these steps.

1. In the Workarea, navigate to Settings > Community Management > Tags > Default User Tags.

2. Select a language for the tag.

3. Add the tag in the available text box. If no text box is available, click Add () then enter the tag.

4. Click Save ().

Adding Default Content Tags

The Default Content Tags screen allows you to add tags that may be assigned to a content.

See Screen Sample

See Also: Tags

To add a Default Content Tag, follow these steps.

1. In the Workarea, navigate to Settings > Community Management > Tags > Default Content Tags.

2. Select a language for the tag.

3. Add the tag in the available text box. If no text box is available, click Add () then enter the tag.

4. Click Save ().

Adding Default Library Tags

The Default Library Tags screen allows you to add tags that may be assigned to a library.

See Screen Sample

See Also: Tags

To add a Default Library Tag, follow these steps.

1. In the Workarea, navigate to Settings > Community Management > Tags > Default Library Tags.

2. Select a language for the tag.

3. Add the tag in the available text box. If no text box is available, click Add () then enter the tag.

4. Click Save ().

Creating User-Created Tags

In addition to applying default tags, users, community group leaders, and content editors can create their own tags. This allows for a more diverse and creative list of tags.

For example, a user is editing content. He reviews the default tags but decides that none is correct. So, he creates and assigns a new tag: Rosebud. That tag is now applied to that content.

See Screen Sample

The user-created tag also appears on the Settings > Community Management > Tags screen, where you can see its ID number.

See Screen Sample

If someone creates another tag with the same exact name, the new tag will share the ID number with the previous one, and the Times Used will increase from 1 to 2. However, the new tag will not appear as a default on any screen.

Managing Tags

Administrators manage tags from the Settings > Community Management > Tags screen. This screen displays all default and user-created tags. You can filter the list by language. Click any tag’s name to see its details. See Also: Viewing a Tag’s Details and Tags

See Screen Sample

This screen displays the following information about each tag.

Field	Description
ID	Its integer ID
Name	Its title
Times Used	The number of times a tag has been assigned
Language	Its language. This appears as a national flag. For example, American English appears as .

Viewing a Tag’s Details

When you click a tag’s name, its details appear on the View Tag screen.

Field	Description
ID	The integer ID of the tag.
Language	The language assigned to the tag.
Name	The title of the tag.
Tagged Type	Shows how the tag is assigned: to a community group, user, content, or library item. See Also: Adding Default Group Tags and Adding Default User Tags
Times Used	The number of times this tag is assigned to each Tagged Type.

Deleting Tags

As mentioned above, there are two basic tag types: user-created and default. (See Also: Tag Types). The following table contrasts how to delete tags.

Tag Type	Result	Procedure
User-created	Delete a single tag	1. Open the item’s Tags area. For example, for content, edit the Metadata tab. 2. Uncheck the checkbox next to the tag. 3. Publish the content.
	Delete all occurrences of a tag	1. Go to the Settings > Community Management > Tags screen. 2. Click the tag. 3. Click delete (). 4. A confirmation screen appears. 5. Click OK.
Default	There are two methods for deleting default tags. Each has different results.
	Deleting a Default Tag No longer available for assignment to users, content, etc. Existing links to it remain	1. Go to Settings > Community Management > Tags 2. Select the screen for the kind of tag you want to delete (group, user, content or library). 3. Select the language. 4. Click ( ) to the right of the tag you want to delete (see below). 5. You are asked if you are sure. Click OK. 6. Click Save ()
	Deleting a Default Tag and All of its Links No longer available for assignment to users, content, etc. Existing links to it are deleted	1. Go to the Settings > Community Management > Tags screen. 2. Click the tag. 3. Click Delete (). 4. A confirmation screen appears. 5. Click OK.