Ektron CMS400.Net Reference

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Using the Document Management System

The Document Management System

(DMS) lets you import Microsoft Office files along with other types of files into Ektron CMS400.NET. (Non-Office files are known as managed files.) Collectively, these files are known as assets.

After being saved to Ektron CMS400.NET, assets can be updated and tracked like other content. If you’re familiar with how content is handled, most of what you know applies to assets. For example, assets

can be stored in folders with other content, or in separate folders that you create just for them

are assigned content IDs

can have summary, metadata, comment, task, schedule, and taxonomy information

inherit permissions and approvals from their folder properties

progress through the workflow (check out, check in, publish)

retain a history so you can restore earlier versions

can be searched

support foreign language editions

can have a task assigned to them

appear on content reports

update the Smart Desktop listing of files awaiting approval, checked out, to expire, etc.

When an asset is imported to the CMS then saved, a copy of it is saved to the Document Management server. Then, whenever a user edits and saves the asset, a new copy is stored. In this way, you can review and, if needed, restore a prior version.

This section also contains the following topics.

Supported Types of Assets

Security

Software Requirements

Working with Microsoft Office Documents

Importing Office Documents

Working with Managed Files

Asset Workflow

Asset Reports

Document Management Configuration

Checking Document Management Permissions

Managing Multimedia Assets

PDF Generation

Troubleshooting

Removing Front Page Server Extensions

AssetControl Server Control

ImageControl Server Control

 


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Ektron CMS400.NET Reference Version 8.02 SP1 Rev 1

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