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    GRADUATION CEREMONY PROCEDURES

    Graduation practice will be held on Thursday, May 8, 2014 at 4:00 p.m. at the Peter S. Marecek Physical Fitness Center located on the Beeville campus.  Practice is encouraged for those that can attend however, for those that are scheduled for exams please seek guidance from those fellow graduates that do attend the practice. You must arrive at Gertrude R. Jones Auditorium (located on the Beeville campus) by 8:30 a.m. for the 10:00am ceremony or 12:30 for the 2:00pm ceremony on Friday, May 9, 2014. Please read the instructions below carefully. The ceremony will be held in the Peter S. Marecek Physical Fitness Center.  Any changes concerning these instructions will be made at the time of assembly. 

    Preparation for Ceremony

    1. Arrive no later than 8:30 a.m. or 12:30pm for after graduation ceremony.  
    2. Guests are to assemble at the Peter S. Marecek Physical Fitness Center.
    3. Graduates should check in with the Registry staff located in the foyer of the auditorium.  
    4. Registry staff will check graduates to ensure that all of those expected are present and in the correct order.  Registry staff will provide each graduate with a note card which contains the name of the graduate (that he/she wants to be read at the ceremony) and an assigned number for placement order. This is the number order that names will be called on stage during the graduation ceremony, so it is very important to stay in that order. (Each graduate must keep this note card so that it can be handed to the Reader who will announce the graduate as he/she takes the stage.)
    5. At this time, the graduates must be appropriately robed.
    6. Graduates should wear dark clothing and shoes.
    7. Caps will be worn in such a manner that the top is flat rather than slanted.
    8. Tassels are worn on the right side. 
    9. Gowns should be free of any markings or other modifications. 
    10. Graduate Marshall will check the graduate list against the students that are present for the ceremony. Once graduate list is checked graduates will be lined up in numerical order for procession by the Graduate Marshall. 

    Student Procession into Ceremony

    1. When the check list has been completed, graduates will be led by the Graduate Marshall to the ceremonies. Students will follow the Graduate Marshall in the processional and will walk single file, two spaces between individuals.  It is important to maintain this interval.  
    2. The graduate procession will begin about 15 minutes before the start of the ceremony.   
    3. Graduates will be seated in the graduate section. The Graduate Marshall will direct graduates to their seats.
    4.  Once graduates arrive at their seats, they should remain standing and be seated at end of the entrance music.

    Commencement Exercises

    1. After the platform party, faculty and graduating students have arrived and the music has stopped, the invocation, Pledge of Allegiance, and National Anthem will be given.   Gentlemen are to remove their caps and will remain standing until after the National Anthem.  Caps are to be put back on when National Anthem is finished.
    2.  At the appropriate time, graduates will be requested to stand for the certification of graduates and the conferring of degrees and certificates.  
    3. The first row will remain standing.  Everyone else will sit back down.  At this time, all graduates should shift the tassel from the right to the left side of their caps. 
    4. The Graduate Marshall will walk up to the first row of seats from the graduates’ right side and direct the graduates to the speaker's stand.
    5. Graduates must not leave the row until signaled to do so.  
    6. After receiving a diploma and returning to his/her designated seat, graduates should immediately sit down.
    7. After the first row, it is important that each row not rise or file out until the Graduate Marshall signals.
    8. Graduates will file out one at a time up to the speaker's stand located to the left of the seated graduates.  Graduate should stand beside the speaker and hand his/her note card to the Reader.  Graduates must remain there until called on stage. 
    9. Each graduate, upon hearing his/her name called, will walk across the stage and receive a diploma cover with the left hand and shake hands with the college president with the right hand.  Actual diplomas will be mailed to graduates. 
    10. After leaving the stage, graduates must return to his/her row and sit down.
    11. For the benediction, all will rise and gentlemen will remove their caps. Caps should be replaced after the benediction, but graduates will remain standing. 

    RECESSIONAL

    1. After the platform party and faculty have filed off the platform, the Graduate Marshall will approach the first row and signal graduates to file out.  Each row will follow the preceding row.
    2. Graduates must keep moving so that other students are cleared out. After all students have filed out, graduates and guest are invited to attend the reception hosted by the Coastal Bend College Student Alumni Association.  The reception will be located in and around the James R. Dougherty Jr. Student Union Center.(Sub)
    Remember, this is your day. You have earned it and have fun!   We hope that you and your guests will enjoy your graduation ceremony and we wish you every success in the future.   Should you have any questions please feel free to contact the graduation committee chair, Lupe Ganceres, at 361-354-2712.

     

  • Miscellaneous Information

    1. Please ask your guests to be on time.
    2. Please do not carry anything with you to the ceremony.  A program will be placed in each chair.  
    3. All students whose names appear on the graduation list should attend the graduation ceremony.  
    4. Questions concerning the ceremony should be directed to Lupe Ganceres, 361-354-2712 / toll free #1-866-722-2838, Ext. 2712.